Thanks to the Maryland PTA’s MemberHub product, we now have an online store that will let you pay your dues online and activate your membership instantly. If you haven’t already sent in your 2020/2021 dues please go to the HHES PTA Store and sign up!
Maryland PTA has advised us that the HHES PTA can and should determine its own continuity plan as an independent corporation consistent with our bylaws and Maryland law.
Our bylaws say that all officers who did not had their replacements elected or appointed simply continue their terms into the 2020/2021 year until an election can be held. It also says that the board members are permitted to meet electronically. It is not possible, however, to hold general elections electronically.
This gives us a path to move forward:
Step 1: Board members may vote to appoint officers to open positions.
I’ve reached out to the 2019/2020 officers to hold an online board meeting in three days (the minimum notice required). At that meeting we can vote to appoint replacements for President, Vice President, and Secretary.
Two members have expressed interest in a leadership position. We need at least one more volunteer to fill out the board and allow Brittany, Ashley and Jessica to officially depart.
Step 2: Call a special outdoor membership meeting for a formal election and budget.
Once the new board is in place, we will call a special meeting outdoors with proper distance and masking to have a formal election and approve a temporary budget. We need at least 10 members present at this meeting — so please email in suggestions for the best time and place.
At this meeting (and prior to it) we hope to collect dues payments from at least 25 members. If you signed up online please use the online store to pay your dues so we can add you to the PTA rolls.
Step 3: Amend the bylaws to allow remote membership meetings
Thirty days following that meeting we are able call a special meeting to amend our bylaws to permit membership meetings, elections, and bylaws amendments to be held remotely with video participation. Again we’d need a minimum of 10 members to approve. After that we should be able to meet safely and make plans and decisions as a PTA from the (relative) comfort of our homes.
I know all this bylaws stuff is probably annoying and mind-numbing but its important to get things right so that we can continue to operate and support the teachers and our kids. If you are able to help as a leader (even temporarily) I would really appreciate it. Thanks for your attention and please let me know if you have any questions
There will be an Open Forum on Tuesday, September 15, 2020 at 7pm Google Meet (https://meet.google.com/fxy-ooxr-doq). The purpose of this forum is NOT to engage in official PTA business but keep the conversation going between parents and teachers in these difficult and confusing times. We hope to discuss:
How we have all made our way through this first week of school
If we need to have an in-person PTA meeting this quarter, what should it look like?
What we can do as a PTA to keep student, parent and teacher morale high
How to make sure disadvantaged students at Harford Hills do not fall behind for lack of support
Please feel free to pass this message on to other parents and staff members and ask them to please fill out the PTA interest form at https://forms.gle/6AbQFR5z1Akm3thJ8 for updates when we are ready to hold an official PTA meeting for elections and budget approval.
Maryland PTA is holding an online Leadership meeting at the exact same time on Tuesday that I need to attend. I hope they will give good advice on how to officially begin our 2020-2021 PTA year.
Hi neighbors, if you have kids currently attending Harford Hills Elementary School please join the “Friends of HHES PTA” Facebook group as we kick off this very different and very challenging school year and try to figure out how to work our ways through it as parents and teachers alike. Thanks! https://www.facebook.com/groups/1639992019574850/
We’re still waiting for guidance on how to elect a new PTA board and safely and legally hold remote meetings. In the meantime we are allowed to hold “open forums” where we can come together online to talk and share our ideas and concerns about the upcoming school year.